MACTEC utilizes Oracle iProcurement to process orders for suppliers. To ensure
payment of your invoices are not delayed, please read the following carefully:
What Suppliers Need to Know – Reference Guide to the Procurement System Changes
Sample of an Invoice – Sample of MACTEC’s Work Order and Service Guidelines
Purchase orders will be electronically sent to suppliers via either fax or email.
If you have not already done so, please ensure we have your current supplier
information by completing the Supplier Information
form.
Accounts Payable Process
To ensure suppliers are paid in a timely and efficient fashion, suppliers should
follow the procedures documented here for submitting invoices to MACTEC for
payment. The payment terms on invoices will begin on the day the invoice is
received at MACTEC (date stamped) at the address listed in the Sending an
Invoice section below. The payment terms will end when the payment is issued.
Invoice Checklist
The following information is required on each invoice:
- Supplier name (legal company name)
- Remit address with postal code
- Invoice date
- MACTEC purchase order and line item number
- Unique supplier invoice number
- Tax Identification Number (Federal ID Number)
- MACTEC contact name and office location
- Other substantiating documentation or information required by the contract
- Attach all supporting back-up information
Invoice and Payment Standards
- The MACTEC employee who places an order must provide you with a purchase order
number. Please ensure the appropriate number is clearly printed on the first
page of the invoice.
- Non-compliant invoices (not following the checklist) will be rejected and
returned to the supplier unprocessed with a letter of explanation.
- The supplier will have five (5) days from the date of the rejection letter to
provide the missing invoice information MACTEC requires.
- If the correct or missing information is not provided within five (5) business
days, a new invoice with a different invoice number must be submitted (e.g.,
original invoice 123 could be renamed as 123A or 123Revised).
Sending an Invoice
All invoices should be mailed directly to MACTEC’S CORPORATE OFFICE—not to other
offices or locations:
ATTN: AP Processing
MACTEC
1105 Lakewood Parkway, Suite 300
Alpharetta, GA 30009
Supplier Inquiries
Please email payment inquiries to us at
vendorinquiry@mactec.com, and include your company name in the subject line
for easy identification. If you do not have access to email, you can reach us at
770-360-0600 ext. 470.
You may email inquiries regarding purchase orders or work orders to
procurementinquiry@mactec.com
or call (770) 360-0600 ext. 776.